Administrative Officer

Job Description:

Administrative Officer – Summerside Port Corporation Inc.

Reporting to the CEO, the Administrative Officer is responsible for the effective management and administration of the business operations at SPCI’s properties and assets. The Administrative Officer is responsible for managing and executing administrative and financial duties, while supporting efforts to secure new business and operational growth for SPCI.

The Administrative Officer will be responsible to perform bookkeeping activities (using SAGE Accounting or a similar accounting software), recordkeeping of existing and future files/documents, administrative and office functions for SPCI, maintain a statistical system for vessel and other port activities, prepare accounts payable and cheque issue functions, bank reconciliations, accounts receivable and invoicing activities, and other related requirements, prepare correspondence to internal and external inquires, arrange travel and meeting requirements, maintain SPCI’s filing system, and perform other duties related to the administration of SPCI. The Administrative Officer will be required to assume to the role of Corporate Secretary for Board and Board Committee meetings which includes taking minutes at Board and Committee meeting, proper filing for corporate records, respond to inquiries or prepare correspondence on behalf of the Chairman and/or board as directed.

In addition, the Administrative Officer must have the ability to support the development, growth and maintenance of customer and regulatory authority relationships. Working with and supporting the growth of the existing customer base is of high importance for the Administrative Officer. The workload will include assisting in research and analysis tasks that will be important in achieving business success.

What We’re Looking For:

• Bachelor’s degree preferred, background and experience may be accepted
• 5-years’ experience in bookkeeping and accounting
• Accuracy and proficiency use SAGE Accounting (or similar accounting software)
• Experience and an aptitude for business development and research/analysis
• Adept using Microsoft Office or related software
• Excellent customer service and communications skills
• Proficient in time management and organizational skills
• Ability to work in a fast-paced environment

What We Offer:

• Annual salary ranging from $50,000 to $58,000
• Comprehensive benefit package, inclusive of life insurance, AD&D, LTD, Dependent Life, Health, Dental and EAP
• Employer RSP contribution to be matched by employee
• Starts with three weeks vacation per year
• Opportunity for professional growth

Join our team at Summerside Port Corporation Inc. and enjoy a rewarding career with competitive compensation, comprehensive benefits, and a supportive work environment.

Closing date is Thursday, January 16, 2025.

SPCI invites applications from all qualified individuals. SPCI is committed to employment equity and diversity in the workplace, and welcomes applicants from diverse backgrounds.

We wish to thank applicants in advance; only candidates selected for an interview will be contacted.

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