Overview
Outlook
Data
Training
Description
Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.
Job Titles
- Administrative assistant
- Executive secretary (except legal and medical)
- Human resources administrator
- Office administrative assistant
- Private secretary
- Secretary (except legal and medical)
- Technical secretary
Main Duties
- Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
- Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
- Schedule and confirm appointments and meetings of employer
- Order office supplies and maintain inventory
- Answer telephone and electronic enquiries and relay telephone calls and messages
- Set up and maintain manual and computerized information filing systems
- Determine and establish office procedures
- Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
- Record and prepare minutes of meetings
- Arrange travel schedules and make reservations
- May compile data, statistics and other information to support research activities
- May supervise and train office staff in procedures and in use of current software
- May organize conferences.
Workplaces
- Establishments throughout the private and public sector
Skills
- Writing
- Coordinating
- Critical Thinking
- Decision Making
- Digital Literacy
Abilities
- Information Ordering
- Multitasking
- Near Vision
- Speech Clarity
- Speech Recognition
Personal Attributes
- Attention to Detail
- Adaptability
- Collaboration
- Concern for Others
- Independence
Similar Occupations
- Executive assistants (12100)
- Court reporters, medical transcriptionists and related occupations (12110)
- Legal administrative assistants (13111)
- Medical administrative assistants (13112)
Source: OaSIS
Employment Outlook
The employment outlook will be good for Administrative assistants (NOC 13110) in Prince Edward Island for the 2022-2024 period.
The following factors contributed to this outlook:
- Employment growth will lead to a moderate number of new positions.
- Several positions will become available due to retirements.
- There are several unemployed workers with recent experience in this occupation.
Here are some key facts about Administrative assistants in Prince Edward Island:
- Approximately 900 people work in this occupation.
- Administrative assistants mainly work in the following sectors:
- Provincial and territorial public administration (NAICS 912): 13%
- Federal government public administration (NAICS 911): 12%
- Elementary and secondary schools (NAICS 6111): 10%
- Other services (except public administration) (NAICS 81): 10%
- Hospitals (NAICS 622): 7%
- The distribution of full-time and part-time workers in this occupation is:
- Full-time workers: 84% compared to 84% for all occupations
- Part-time workers: 16% compared to 16% for all occupations
- 69% of administrative assistants work all year, while 31% work only part of the year, compared to 59% and 41% respectively among all occupations. Those who worked only part of the year did so for an average of 46 weeks compared to 41 weeks for all occupations.
- The gender distribution of people in this occupation is:
- Men: less than 5% compared to 51% for all occupations
- Women: more than 95% compared to 49% for all occupations
- The educational attainment of workers in this occupation is:
- no high school diploma: less than 5% compared to 11% for all occupations
- high school diploma or equivalent: 19% compared to 28% for all occupations
- apprenticeship or trades certificate or diploma: 12% compared to 11% for all occupations
- college certificate or diploma or university certificate below bachelor’s: 50% compared to 25% for all occupations
- bachelor’s degree: 15% compared to 17% for all occupations
- university certificate, degree or diploma above bachelor level: less than 5% compared to 8% for all occupatio
Source: Job Bank
Prevailing Wages
| AREA | LOW | MEDIAN | HIGH |
|---|---|---|---|
| PEI | $16.00 | $24.52 | $30.00 |
| Canada | $17.13 | $24.73 | $35.00 |
Training
| TRAINING PROGRAM | INSTITUTION | CREDENTIAL |
|---|---|---|
| Administrative Assistant | Holland College | Certificate |
| Bilingual Administrative Assistant | Collège de l’Île | Certificate |
More Info
View the full occupational profile with details on work characteristics, interests, employment requirements and more on the Occupational and Skills Information System (OaSIS) website.