Administrative Assistant

Job Description:

We are seeking a highly organized, proactive, and dependable Assistant to provide administrative and personal support to Management. The ideal candidate will be detail-oriented, able to anticipate needs, and have excellent communication skills. This role requires flexibility, discretion, and the ability to manage a range of tasks efficiently.

Key Responsibilities:

• Calendar Management: Schedule, organize, and manage appointments, meetings, and events. Ensure that all commitments are seamlessly coordinated.
• Travel Arrangements: Book flights, hotels, transportation, and prepare itineraries for domestic and international travel.
• Email and Communication: Handle and prioritize emails, draft responses, and manage correspondence on behalf of Management.
• Document Preparation: Assist in preparing reports, presentations, and other documents as needed.
• Task Coordination: Help manage and coordinate personal and professional tasks, ensuring all deadlines and priorities are met.
• Errands and Personal Tasks: Handle a variety of personal errands and tasks, such as shopping, organizing, and booking appointments.
• Expense Management: Track, manage, and report expenses accurately and in a timely manner.
• Research: Conduct research on various topics as needed, providing summaries and actionable insights.
• Special Projects: Take on special projects and duties as required, adapting quickly to changing priorities.

Qualifications:

• Experience: Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Skills: Strong organizational and multitasking skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Qualities: High level of discretion and confidentiality
• Positive attitude and proactive approach to problem-solving
• Flexibility and adaptability in a fast-paced environment
• Requirements: Valid driver’s license

To Apply: Please submit your resume and a cover letter detailing your relevant experience and why you’re a great fit for this role.

This Personal Assistant role offers an exciting opportunity for a resourceful individual to support Management success.  Only those applicant being considered will be contacted.

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