Executive Administrative Assistant

Job Description:

Generalized Responsibilities may not include all listed:

1. Administrative Support:

• Provide high-level administrative assistance to executive team members, including calendar/ email management, meeting coordination, and correspondence.
• Prepare reports, workflow, documentation, information review, and research with critical attention to detail.
• Maintain confidentiality and handle sensitive information with discretion for business partners and clients.

2. Coordination:

• Assist in recruitment efforts, including posting job openings, screening resumes, and coordinating interviews.
• Assist with processes for clients, including visa applications, renewals, and compliance with federal legislation.
• Stay updated on requirement policies and provide guidance to the team.

3. Project Management:

• Oversee and coordinate various organizational projects, ensuring timelines and deliverables are met.
• Collaborate with cross-functional teams to drive project success and utilize a CRM system.
• Monitor project budgets and provide regular progress updates to stakeholders.

4. Customer Service & Communication:

• Act as a point of contact for internal and external stakeholders, ensuring inquiries and concerns are addressed promptly and professionally.
• Build and maintain strong relationships with clients, partners, and employees to support organizational goals.

Qualifications:

• Education: Bachelor’s degree or certificate in Business or Administration, and/ or experience providing senior administration support.
• Experience: Ideally 5 years of experience in an administrative role, with a strong focus on project management or finance.

Skills:

• Strong organizational and time-management skills.
• Exceptional written and verbal communication abilities.
• Proficiency in office software (e.g., Microsoft Office Suite, HubSpot, others).
• Independence and attention to detail.

Personal Attributes:

• Self-Assured: Confident in decision-making and adept at handling complex, fast-paced environments.
• Customer-Centric: A strong focus on delivering exceptional service and fostering positive experiences.
• Outcome-Oriented: Dedicated to achieving tangible, positive results and driving organizational success.

NOTE:

• Must be legally able to work in Canada. Has a valid Work Permit, PR or is a citizen.
• Only Qualified candidates will be contacted. Thank you.

To Apply, send your resume/cv: Blake@islandrecruiting.com

Why Join Us?

This role offers an exciting opportunity to work in a small fast-paced, impactful environment with a team dedicated to innovation and excellence. We value our employees’ professional growth and offer career advancement.

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