Pro-Tech
Business Description
Pro- Tech Office Manager
Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.
Responsibilities:
Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
Organize and schedule meetings and appointments
Organize office operations and procedures
Coordinate with IT department on all office equipment
Provide general support to visitors
Responsible for creating PowerPoint slides and making presentations
Manage executives' schedules, calendars and appointments
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
Perform review and analysis of special projects and keep the management properly informed
Determine current trends and provide a review to management to act on
Participate actively in the planning and execution of company events
Responsible for developing standards and promoting activities that enhance operational procedures
Coordinate office staff activities to ensure maximum efficiency
Design and implement filing systems
Ensure filing systems are maintained and current
Establish and monitor procedures for record keeping
Ensure security, integrity and confidentiality of data
Oversee adherence to office policies and procedures
Analyze and monitor internal processes
Prepare operational reports and schedules to ensure efficiency
Monitor and maintain office supplies inventory
Review and approve office supply acquisitions
Handle customer inquiries and complaints
Maintain a safe and secure working environment
Requirements:
Proven office management, administrative or assistant experience
Knowledge of office management responsibilities, systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Knowledge of accounting, data and administrative management practices and procedures
Knowledge of clerical practices and procedures
Knowledge of human resources management practices and procedures
Knowledge of business and management principles
Computer skills and knowledge of office software packages
Office Manager key skills & proficiencies:
Communication
Analysis and Assessment
Judgment
Problem Solving
Decision Making
Planning and Organization
Time Management
Attention to Detail
Accuracy
Delegation
Coaching
Initiative
Integrity
Adaptability
Teamwork
Budgeting
Staffing
Supervising
Developing Standards
Process Improvement
Inventory Control
Supply Management