Description

Administrative officers oversee and implement administrative procedures, establish work priorities, conduct analyses of administrative operations and coordinate acquisition of administrative services such as office space, supplies and security services.

Job Titles

• Access to information and privacy officer
• Administrative officer
• Administrative services coordinator
• Forms management officer
• Office administrator
• Office manager
• Office services coordinator
• Planning officer
• Records analyst – access to information
• Surplus assets officer
• University admissions officer

Main Duties

• Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures
• Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
• Carry out administrative activities associated with admissions to post-secondary educational institutions
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Coordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes
• Assist in preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• May supervise records management technicians and related staff.

Workplaces

• Establishments throughout the private and public sector

Skills

• Management of Material Resources
• Management of Personnel Resources
• Time Management
• Coordinating
• Evaluation
• Instructing
• Management of Financial Resources
• Monitoring
• Negotiating
• Persuading

Abilities

• Finger Dexterity
• Fluency of Ideas
• Inductive Reasoning
• Memorizing
• Multitasking
• Near Vision
• Numerical Ability
• Problem Identification
• Speech Clarity
• Speech Recognition

Personal Attributes

• Analytical Thinking
• Attention to Detail
• Active Learning
• Adaptability
• Collaboration
• Independence
• Leadership
• Service Orientation
• Social Orientation
• Concern for Others

Similar Occupations

• Other administrative services managers (10019)
• Executive assistants (12100)
• Property administrators (13101)
• Conference and event planners (12103)

Source: OaSIS