Planning Administrative Clerk

Job Description:

Position: Planning Administrative Clerk
Type: Permanent Full-Time
Reports to: Director of Planning
Salary Range: Level 4 ($24.24 – $28.11)

The Town of Stratford is proud to be an Equal Opportunity Employer. We are committed to fostering and maintaining a diverse and inclusive work environment. All qualified applicants will be considered for employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, nationality, age, disability, or any other status protected by applicable law.

As a vibrant and growing municipality, we are dedicated to providing excellent public services, fostering a welcoming environment, and enhancing the quality of life for our residents. If you are a reliable and detail-oriented Planning Administrative Clerk seeking an opportunity to make a real difference, and if you want to be part of a team that values collaboration, innovation, and community, we encourage you to apply and contribute to the Town of Stratford’s future!

JOB SUMMARY
The Planning Administrative Clerk plays a vital administrative role within the Planning Department, providing essential support to the team while serving as the first point of contact for visitors and inquiries. This position involves a combination of administrative duties, reception responsibilities, and clerical tasks to ensure the smooth operation of the department. Additionally, the Planning Administrative Clerk provides clerical support for related committees and assists clients by managing and reviewing development permit applications, maintaining accurate records, and ensuring proper procedures are followed. This position requires the handling of confidential information and the ability to exercise considerable initiative and independent judgment.

DUTIES AND RESPONSIBILITIES

• Greet and assist visitors, clients, and members of the public with inquiries regarding planning applications, processes, and services.
• Provide administrative support to the Planning, Development, and Heritage Department, including typing, word processing, managing correspondence, preparing meeting packages, and drafting summary reports
  and meeting minutes for related Committees and Subcommittees.
• Maintain filing and information systems, including the Zoning and Development Bylaw registry for the Town.
• Manage, process, and collect revenue from subdivision development permit applications in preparation for review and approval.
• Accept and collect revenue from entranceway applications on behalf of the Province.
• Coordinate civic addresses with provincial representatives.
• Perform departmental communications, including media releases, website content, emails, and social media posts.
• Maintain positive public relations by assisting with permit applications, inquiries, and complaints.
• Perform other duties as assigned by the Director of Planning, Development, and Heritage.

KNOWLEDGE AND ABILITIES

• In-depth knowledge of administrative and clerical procedures, as well as municipal and/or planning
  administration.
• Excellent Customer Service
• Familiarity with the National Building Code, development bylaws, land use planning, and the Official Plan.
• Proficiency in analyzing and interpreting working drawings, including building and drainage plans.
• Proficiency in using computer software applications in a Windows environment, including word
  processing, spreadsheets, databases, and scheduling/booking software.
• Excellent interpersonal, communication, and conflict resolution skills.
• Ability to proofread complex documents with strong attention to detail.
• Excellent time management

DESIRED QUALIFICATIONS

• Degree or Post-Secondary Diploma from a recognized institution in public administration, planning, or a related field.
• Three years of experience working with the public in an office setting.
• Experience in a municipal, planning environment.
• Knowledge and understanding of the PEI Municipal Government Act and other legislation related to municipal governance, and the Town of Stratford.
• An equivalent combination of education and experience will be considered.

OTHER REQUIREMENTS

• Minimum of 1 evening meeting per month.
• Work Hours: Monday to Friday, 37.5 hours per week, starting at 8:00 a.m.
• Willingness to participate in training and/or take courses as determined by the department.

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