Program Coordinator

Job Description:

Contract Position: Program Coordinator

The PEI Young Farmers Association (PEIYF) is seeking a dedicated and highly organized Administrative Director / Program Coordinator to oversee the day-to-day operations of the organization. This is a part-time contract position (20 hours per week, 50% FTE) with a 12-month term (April 1, 2025 – March 31, 2026), with the potential for renewal.

This role is remote/work-from-home but requires attendance at in-person meetings and events as needed.

Key Responsibilities

Duties will include but not limited to:

1. Organizational Governance & Financial Administration

• Serve as recorder for Board, Standing Committee, and Annual General Meetings by preparing minutes and circulating meeting materials.
• Assist the President and committee chairs with meeting coordination, agenda preparation, and correspondence.
• Support the Board of Directors and Standing Committees in executing organizational policies and governance best practices.
• Reporting to the Treasurer, this position will manage financial transactions and bookkeeping, ensuring accuracy and compliance with financial policies.
• Prepare and organize financial reports for review by the Auditor, correspond with the Treasurer and submit the annual business return to the Provincial filing authority.
• Oversee membership registration and database management to ensure accurate records.
• Work with the Ag Policy Committee to facilitate membership consultation, build consensus, and advocate for the organization’s standing policy to external stakeholders.
• Support the organization’s annual private sector fundraising campaign and administration of the sponsorship policy.

2. Event Planning & Execution

• Lead the planning, coordination, and execution of events (in conjunction with the Events Committee), including the Annual General Meeting and professional development sessions for members.
• Manage event logistics, registration, and communications to ensure smooth delivery of events.
• Develop marketing and outreach strategies to increase event participation and engagement.

3. Administrative & Communications Support

• Ensure compliance with provincial legislation and relevant policies.
• Build and maintain strong relationships with stakeholders, representing the organization at industry events.
• Monitor and manage the organization’s general email account and correspondence.
• Develop and publish content for social media and newsletters updates.
• Oversee document storage, filing systems, and record security.
• Support the Board in fulfilling the mandate and objectives of the organization.

Qualifications & Experience

• Proficiency in English (written and spoken).
• Residency in PEI with a Class 5 Driver’s License and access to transportation.
• High School Diploma or equivalent (Post-secondary education in administration, business, or a related field is perferred).
• Experience with accounting software, social media management and events management (Google Suite (Docs, Sheets, Drive, Slides) is an asset.
• Strong organizational, time management, and communication skills.

Compensation & Benefits

Salary: $25,000 – $27,000 annually.
Approved travel and work-related expenses will be reimbursed.

Work Environment & Expectations

• The role operates in an independent work environment with governance oversight from the Board of Directors.
• Flexibility is provided, but some evening or weekend meetings/events are required.
• The successful candidate must be self-motivated and comfortable working remotely while engaging with multiple stakeholders.
• The successful candidate will ensure confidentiality while carrying out responsibilities.

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