Administrative Assistant

Job Description:

The Rural Municipality of Kinkora is a small community of just over 400 residents in eastern Prince County.  The municipality provides daycare, fire services, sewer utilities, land use planning, parks and recreation services and emergency measures coordination.  The unique Administrative Assistant position reports directly to the Chief Administrative Officer and provides administrative and operational support to the CAO, council, the Kinkora Early Learning Centre and the Kinkora and Area Fire Department.  There will be a mix of administrative duties, event management, reception duties, and public administration.  The successful candidate will have 20 set office hours weekly, with the remaining 10 hours being flexible to possibly include some evenings and weekends depending on meetings and events at Kinkora Place.

Duties and Responsibilities:

• Primary point of contact for telephone and email customer service inquiries from the general public
• Provide administrative support for the CAO, including typing of confidential materials, correspondence, arranging appointments and meetings, recording of monthly council/committee meetings, and preparing meeting packages
• Updating website and social media
• Working closely with outside community groups such as the Maple Leaf Seniors to build a collaborative working relationship
• Prepare the monthly municipal newsletter
• Maintain and administer the municipal records management system according to the Records Retention Bylaw
• Receive development permit applications and maintain inventory of permits issued
• Assist in coordination of events at Kinkora Place
• Assist with data entry, invoicing and payments as required
• Provide vacation relief for CAO
• Undertake special projects as assigned by the CAO
• Other duties deemed necessary to assist the CAO, Mayor or Council

Qualifications:

• Completion of post secondary education in Business, Office Studies, Accounting, etc. preferred
• Two years experience working in an office setting which included interaction with the public
• Working knowledge of Microsoft Office products
• Working knowledge of the PEI Municipal Government Act would be considered an asset
• Must be flexible and adaptable
• Event coordination and marketing experience would be an asset
• Exceptional communication skills are required

Compensation and Benefits:

• Salary will be $24.00 per hour, based upon 30 hours weekly
• Health benefits offered after probation period
• Two weeks vacation and five paid sick days annually

Tagged as: 13100