Invoicing Coordinator

Job Description:

Job Posting: Invoicing Coordinator

Location: Charlottetown, PEI (On-site/possible hybrid at a later date)
Employment Type: Seasonal Full-Time (High Season), Part-Time/Off During Low Season
Compensation: Hourly $18.00 – $20.00

The Travel Store is seeking a highly organized and detail-driven Invoicing Coordinator to support our team during our busiest travel seasons. This role is ideal for someone who thrives on accuracy, loves data, and enjoys being the dependable backbone that keeps operations running smoothly.

Key Responsibilities

• Accurately prepare, process, and review client invoices for all travel bookings, using travel industry software and standards.
• Ensure all supplier rates, taxes, commissions, and client details are entered correctly.
• Follow strict deadlines to ensure timely invoicing and month-end accuracy.
• Collaborate closely with travel advisors to clarify booking details and resolve discrepancies.
• Maintain organized digital records and databases.
• Maintain confidentiality of all client data observing PCI compliance rules.
• Perform general administrative tasks related to client files and financial documentation.

Required Skills & Qualifications

• Exceptional attention to detail—accuracy is critical.
• Strong mathematical skills and excellent spelling/grammar.
• Comfortable with data entry and digital record-keeping.
• Efficient, organized, and able to manage deadlines independently.
• Strong communication skills and a positive, collaborative approach with coworkers.
• Ability to maintain focus and consistency in a fast-paced environment during peak seasons.
• Some college or university level education in Canada would be preferred.

Preferred (but Not Required)

• Experience in the travel industry.
• Familiarity with invoicing systems and/or travel booking platforms.

Schedule & Availability

• Full-time hours during our high season November to April (typically several consecutive months).
• Reduced hours/off-season breaks during slower periods.
• Flexibility during peak travel times is important.

Why Work With Us?

At The Travel Store, we pride ourselves on a warm, supportive team environment and a commitment to helping clients travel with confidence and care. The successful candidate will play a vital role in supporting our advisors and ensuring the financial accuracy that underpins our exceptional customer service.

How to Apply

Please apply below your résumé and a brief cover letter outlining your relevant experience and availability. Applications will be accepted until the position is filled.  Only those selected for interview will be contacted.

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