Office Administrator

Job Description:

Note: Successful applicant must be based on PEI as this is a hybrid role with on-site hours.

​We’re looking for an Office Administrator who keeps things organized, handled, and quietly under control. This is a role for someone who notices what’s needed before it’s asked, and takes pride in making a team more effective.

This is the operational backbone of the studio. You’ll support leadership and the broader team across scheduling, coordination, light finance/admin work, and general office operations (physical and digital). You’re the person making sure things don’t slip and details don’t get lost so that the developers can stay focused on building great products.

​Some days are structured. Some aren’t. The job is making both feel manageable.

Here’s what we need in this role:

• Manage calendars, scheduling, and coordination across teams and partners
• Support leadership with inboxes, follow-ups, and organization
• Handle basic finance/admin (expenses, invoices, receipts, simple reporting)
• Coordinate meetings, events, travel, and occasional offsites
• Maintain internal docs, templates, and shared resources
• Support hiring logistics (interviews, candidate coordination)
• Keep tools, files, and processes organized and up to date
• Step into gaps and own tasks that don’t have a clear owner
• Improve how we operate; bring structure to messy areas
• Have fun; we’re making games!

Got what it takes?

• 1–3 years in an administrative, operations, or coordination role
• Strong organizational instincts.
• Clear, professional communication (written and verbal)
• Comfort working across tools like Google Workspace, Slack, Clickup, etc.
• High level of discretion and reliability
• Ability to manage multiple priorities without dropping details
• A calm, steady presence, especially when things get busy or ambiguous
• Can work independently and has an ability to find the gaps.

What do you get in return?

• We pay very competitive salaries according to the market – not based on where you live.
• Families matter. As veterans of the industry we recognize that it can feel like “there is never a good time to take time off.” Major life moments are more important than a build, a release or a bug. We encourage you to do life at your own pace, and we will be there for you in those important moments.
• Iron Fox Games is a remote-first company however this job is hybrid given the nature of the role.  You must live on PEI and be in the office at least 50% of the time on a set schedule. We prioritize results over time sheets.
• At least once a year we take everyone out for a company offsite to get some time to strengthen our identity as a team.

If you really want to get us excited, tell us about your experience with…

• Working in a startup, tech, or creative environment
• Exposure to basic bookkeeping or finance processes
• Experience coordinating events or travel
• A bias toward systems (templates, checklists, lightweight process improvements)

Tagged as: 13110