Administrative Assistant

Job Description:

Western Truss is looking for a reliable, detail-oriented Administrative Assistant to support daily office operations and provide excellent service to our customers. The ideal candidate is organized, efficient, and has a positive can-do attitude.

What you’ll do

• Answer and direct incoming phone calls in a professional manner
• Communicate with clients to take and confirm orders
• Send quotes, track quote statuses, and follow up with clients
• Ensure necessary approvals are received and properly documented before production
• Accurately record orders, purchase orders, and customer information
• Maintain an organized filing system for both electronic and paper documents
• Prepare production paperwork and assist in scheduling
• Perform basic bookkeeping tasks and reconciliations
• Process customer transactions, perform accounts receivable follow ups and assist with invoices
• Collect deposits and ensure full payments are received before delivery
• Perform general duties as assigned

What you bring

• Previous experience in an administrative or office support role preferred
• Strong communication and people skills
• Friendly, excellent communication skills and positive attitude
• Proficiency in Microsoft Office (especially Excel and Outlook)
• Experience with Sage Accounting Software
• Highly organized with strong attention to detail
• Comfortable handling basic financial transactions
• Willingness to take ownership on administrative duties
• Comfortable on the phone

What we offer

• Group benefits plan, of which 50% of the health/dental premium paid by the employer
• RRSP matching up to 5%
• A supportive and collaborative work environment
• Casual dress
• Opportunities to grow your skills and take on new responsibilities
• A dynamic role where your contributions make a direct impact

If you are looking to join a dynamic and growing organization, we would love to hear from you!
Interested applicants are asked to apply below with their resume.

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