AR Reception Clerk

Job Description:

AR / Reception Clerk
Location: Charlottetown, PE
Hours: Monday to Friday, 8:00 AM to 4:00 PM (in-office, no remote work)
Compensation: $22.50 per hour

Overview
Red Sands is seeking a reliable and detail-oriented AR / Reception Clerk to join our team at our Charlottetown headquarters. This role is responsible for invoicing, accounts receivable follow-up, payroll support, and front desk operations. You will be a key point of contact for clients and play an important role in keeping our financial and administrative processes running smoothly.

Key Responsibilities

Invoicing & Job Close-Out

• Close jobs in the system and prepare accurate invoices
• Ensure invoices reflect correct labour, materials, and job details
• Upload invoices into property management software and maintain proper records
• Accounts Receivable
• Follow up with customers on outstanding balances via phone and email
• Respond to client inquiries related to invoices and payments
• Participate in weekly AR review meetings with management

Payroll Support

• Compile and review employee hours and mileage submissions
• Assist with ensuring accuracy prior to payroll processing

Reception & Office Administration

• Answer incoming calls and direct inquiries appropriately
• Greet and assist clients and visitors at the front desk
• Maintain general tidiness and organization of the office
• Support management with scanning, filing, and administrative tasks

Qualifications

• Experience in accounts receivable, invoicing, or a similar administrative role is preferred
• Diploma or degree in Business Administration is considered an asset
• Experience with property management or job management software is an asset
• Willingness to support multiple Red Sands divisions as needed

Skills & Attributes

• Strong attention to detail and accuracy
• Clear and professional communication, both written and verbal
• Comfortable handling collections in a professional and firm manner
• Highly organized with the ability to manage multiple priorities
• Friendly, welcoming, and client-focused demeanor
• Ability to work independently while contributing to a small team environment
• Proficient with basic computer systems and Microsoft Office

Compensation & Benefits

• $22.50 per hour
• Two weeks paid vacation
• Health and pension plan eligibility after six months
• Company computer provided

Only candidates demonstrating the qualifications and skills listed above on their resume will be considered for this position.

Tagged as: 14200