Accounts Receivable and Inventory Coordinator

Job Description:

Accounts Receivable & Inventory Coordinator

Location: Charlottetown, PEI

Company: Red Sands Plumbing & Electric

Reports to: Accounting Manager, Red Sands Group

Pay Range: $23 to $27 per hour, based on experience

Work Location: Head Office, Charlottetown, with occasional local travel

Employment Terms: 3-month probation period, health and dental plan after 6 months, choice of 4% vacation pay or two weeks vacation

Role Overview

The Accounts Receivable & Inventory Coordinator is a key control role within Red Sands Plumbing & Electric. This position is responsible for protecting the company’s cash flow, inventory, and timekeeping systems. You will be the first line of defence when customers are unhappy with an invoice and are expected to resolve issues before they escalate to management. You must be detail-driven, firm, and comfortable holding both customers and internal team members accountable.

This role requires someone who is confident, direct, and not afraid of tough conversations. Accuracy, follow-through, and accountability are non-negotiable.

Key Responsibilities

• Close completed jobs in the system and prepare accurate customer invoices.

• Ensure invoices correctly reflect labour hours, materials used, and job details.

• Act as the first point of contact for customer questions or complaints related to invoicing and resolve issues where possible before escalation.

• Follow up with customers by phone and email regarding outstanding balances and maintain accurate receivable records.

• Participate in weekly management meetings to review accounts receivable status.

• Oversee all inventory for Red Sands Plumbing & Electric across both the Charlottetown and Summerside warehouses.

• Track inventory moving in and out of warehouses, service vehicles, and job sites.

• Coordinate with operations on material purchases, transfers, and returns.

• Conduct and oversee regular inventory counts and audits.

• Complete occasional job site visits to verify inventory accuracy and ensure compliance.

• Monitor employee clock-ins and clock-outs daily to ensure timekeeping accuracy.

• Review timesheets to identify inconsistencies or misuse of systems.

• Track mileage submissions and review driving records for compliance.

• Flag concerns, discrepancies, or patterns to management promptly.

• Provide general administrative support and backup coverage for reception or scheduling as required.

Qualifications & Experience

• Experience in accounts receivable, invoicing, inventory management, or operational controls.

• Comfortable dealing with unhappy customers and enforcing company policies.

• Highly detail-oriented with strong organizational skills.

• Confident, firm personality with the ability to hold people accountable.

• Ability to work independently while collaborating within a small team.

• Diploma or degree in Business Administration is considered an asset.

• Previous accounts receivable or similar experience is considered an asset.

• Working knowledge of plumbing and electrical materials is considered a strong asset.

• Willingness to travel locally on occasion.

Please also indicate if you live on PEI, have a driver’s license and vehicle, and if you can pass a criminal background check.

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