Conference Services Coordinator

Job Description:

We’re Recruiting For An…

Conference Services Coordinator

The opportunity

Reporting to the Catering and Conference Services Manager, the Conference Services Coordinator plays a key role in bringing event and conference spaces to life — preparing rooms, coordinating layouts, and operating conference audio-visual equipment that supports each event. This role ensures every space is set up accurately and on time, delivering seamless, professional experience for guests and clients from start to finish. You will work closely alongside a fellow Conference Services Coordinator and the broader catering and conference services team, sharing coverage across concurrent events and supporting one another through busy periods.

Key responsibilities include:

• Setting up and tearing down conference rooms, meeting spaces, and event areas according to floor plans and client requirements (tables, chairs, signage, etc.)
• Operating and troubleshooting conference audio-visual equipment, including microphones, speakers, projectors, screens, and video conferencing systems.
• Testing conference technical equipment prior to events to confirm proper function and resolve issues quickly during live events.
• Coordinating with the Catering and Conference Service Manager on room layouts, timelines, and technical requirements.
• Maintaining an organized inventory of AV and setup equipment, including basic maintenance and reporting damaged or malfunctioning items.
• Assisting with the loading, transport, and storage of furniture and equipment throughout the venue.
• Ensuring all setups meet workplace safety standards, including proper cable management and equipment handling.

In addition to being an extremely organized, detail oriented and personable individual, applicants should possess the following qualifications:

• Post-secondary training supplemented by previous experience in event set up, conference services, or audio-visual technical support. AVIXA CTS certification or other audio-visual or event technology is considered a strong asset.
• 1-2 years’ working knowledge of conference AV equipment, including video conferencing systems.
• Strong problem-solving skills with the ability to troubleshoot technical issues under time pressure.
• Strong interpersonal and communication skills.
• Professional attitude and the ability to work cohesively with fellow colleagues.

Other Requirements

• Physically ability to lift and move furniture and equipment.
• Ability to travel.
• Flexibility to work evenings, weekends, and varied hours based on event schedules.

What We offer:

• This is a full-time permanent position.
• Comprehensive benefits plan, including medical, dental, vision, and life insurance coverage
• Employer-matched pension plan
• Paid vacation and contingency days; paid sick time
• Staff discounts on shows and events
• Employee Assistance Program
• Training and development opportunities.

About the Centre 

The Confederation Centre is Canada’s National Memorial to the founders of the country. It is the result of a dream shared by all Canadians – a place where Canada’s evolution and multicultural character is celebrated and explored right where Canadian confederation began; where the talents of Canadian people are nurtured and showcased through arts, learning, and conversation. Taking up a full city block in downtown Charlottetown, the Centre includes performance venues, art gallery spaces, arts education and learning studios, and spaces for convening and conversation.

 Closing Date: October 9, 2026

Confederation Centre of the Arts is committed to fostering an inclusive and equitable workplace where diverse perspectives are valued and respected. We welcome and encourage applications from individuals of all backgrounds, including Indigenous Peoples, Black and racialized persons, persons with disabilities, members of 2SLGBTQIA+ communities, and those from other equity-deserving groups.

Where requested, we will provide accommodations to candidates for all aspects of the recruitment and selection process.

Posted Date: September 25, 2026

Compensation: $20.51 – $27.00 per hour (dependent on qualifications)

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