Office Administrator

Job Description:

Position Description

COWS is seeking a highly organized and detail-oriented Office Administrator to support the day-to-day operations of our corporate office. This role is responsible for administrative coordination, office services, communication support and assisting multiple departments to ensure efficient business operations. The successful candidate will be a proactive problem solver who thrives in a fast-paced environment and enjoys working with a variety of people and responsibilities.

Job duties

• Welcome visitors and provide courteous, professional assistance.
• Answer and screen incoming calls, respond to routine inquiries and direct calls to the appropriate department or individual.
• Receive and sort incoming mail
• Procurement and inventory of offices supplies for COWS
• Coordinate maintenance and troubleshooting of office equipment, including photocopiers.
• Manage in house phone system and company mobility program
• Provide support for company wide meetings, including taking minutes and coordinating room set up and teardown.
• Support other departments such as Operations and Product Development
• Maintain office key inventories and office security support
• Coordinate catering and some event planning as needed
• Coordinate documentation and communication for property taxes and car insurance.
• Primary contact companywide for WCB across multiple provinces in Canada and actively participate on the JOSH committee
• Coordinate shredding of previous years paperwork at offsite storage
• Prepare bank deposits on behalf of Accounting
• Maintain an orderly, clean and welcoming office space
• Assist with special projects
• Other duties as needed for COWS and Raspberry Point Oysters

Qualifications and knowledge

• 1-2 years of office experience
• Proficient in Microsoft 365 applications including Outlook, Word, Excel, TEAMS and PowerPoint

Other Skills and Attributes

• Ability to work in a team or independently
• Work in a fast-paced environment
• Ability to multitask
• Ability to produce high quality work
• Strong attention to detail and well organized
• Excellent communication skills, both verbally and written

Other information

• Reports to: Director, Human Resources
• Location: COWS Creamery – 12 Milky Way
• Schedule:  Monday to Friday – 7.5 Hours per day
• Position Type: Full Time, Permanent
• Benefits: Medical, Dental, Life Insurance, RRSP

We appreciate all interested candidates, however, only those selected for an interview will be contacted.

Tagged as: 13100