Contract Billing & Bookkeeping Assistant

Job Description:

About Us

Charlottetown Psychological and Therapeutic Services (CPATS) is a collaborative practice providing psychological assessment and therapeutic services to children, adolescents, adults, and families.

We are seeking a reliable, detail-oriented individual to provide part-time billing, invoicing, and payroll support. This is a contract position offering flexible hours and the opportunity to work with an established team of mental health professionals.

The successful candidate will work under the direction of our Office Manager.

Key Responsibilities

• Prepare, submit, and track invoices to third-party organizations, including Medavie Blue Cross, Veterans Affairs Canada (VAC), Workers Compensation Board (WCB), community organizations, and other funding agencies.
• Monitor outstanding invoices, follow up on unpaid accounts, and reconcile payments received.
• Maintain accurate billing records and assist with resolving invoicing discrepancies.
• Process payroll for one employee, including maintaining payroll records and ensuring required deductions and remittances are completed.
• Assist with basic bookkeeping, financial recordkeeping, and related administrative tasks as required.
• Communicate professionally with third-party funding organizations regarding billing and payment matters.
• Maintain strict confidentiality of client and practice information.

Qualifications

• Previous experience with invoicing, accounts receivable, bookkeeping, or payroll administration.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently, manage deadlines, and maintain accurate financial records.
• Comfort using accounting, billing, and office software.
• Strong communication and problem-solving skills.
• Understanding of confidentiality requirements when working with sensitive personal and financial information.

The following would be considered assets:

• Experience with third-party billing, particularly Medavie Blue Cross, VAC, WCB, or other government-funded programs.
• Previous bookkeeping or administrative experience in a healthcare or professional services setting.
• Familiarity with Jane practice management software.
• Experience administering payroll for a small business.

Position Details

This is an independent contractor position requiring approximately 10–20 hours per month which can be worked remotely. Scheduling is flexible, although some coordination with our Office Manager will be necessary. In person training is provided.

We are looking for someone who is dependable, efficient, and comfortable taking ownership of routine billing and payroll responsibilities with appropriate oversight.

How to Apply

Interested candidates are invited to submit a brief introduction outlining their relevant experience, availability, and expected hourly rate, along with a résumé.

Please apply below with the subject line “Contract Billing & Bookkeeping Assistant.”