Financial Assistant

Job Description:

The Financial Assistant III (Accounts Payable) plays a key role within the Public Schools Branch, ensuring accounts payable transactions are processed accurately, efficiently, and in accordance with established financial policies and procedures. This position supports the Finance team through accounts payable administration, financial record management, SchoolCash support, and the maintenance of effective financial operations and internal controls.

As a valued member of the Finance team, you will bring exceptional accuracy, confidentiality, attention to detail, and a collaborative approach to working with colleagues, PSB employees, vendors, and management. If you are committed to delivering high-quality financial services and contributing to a professional and supportive work environment, we encourage you to apply.

Duties may include but are not limited to:

• Process and verify vendor invoices for accuracy, coding, approvals, and compliance with established policies and procedures;
• Prepare and process accounts payable via the Oracle FIS system;
• Respond to vendor and employee inquiries related to accounts payable matters in a timely and professional manner;
• Maintain accurate vendor records and ensure supporting documentation is complete and properly retained including tracking expenses within financial databases;
• Reconcile vendor statements and investigating discrepancies to ensure timely resolution;
• Monitor outstanding invoices and payment schedules to ensure obligations are met within established timelines;
• Assist with month-end and year-end financial processes, and audit support;
• Receive, review, and distribute incoming financial documentation as required;
• Provide support and guidance to school-based staff in the use of SchoolCash;
• Working closely with schools, departments, and vendors to resolve issues and ensure smooth processing of transactions;
• Provide backup support for other Accounts Payable functions, including matching purchase orders to invoices;
• Contribute to the ongoing improvement of accounts payable processes and internal controls;
• Other related duties as assigned.

Minimum Qualifications:

• Applicants must have a Diploma in Business Administration, Accounting, Finance, or a related field from a recognized post-secondary institution;
• Recent and relevant experience in accounts payable, bookkeeping, or general accounting functions;
• Experience working with computerized accounting systems;
• Demonstrated equivalencies may be considered;
• Proficiency in Microsoft Office applications, particularly Excel;
• Strong attention to detail and organizational skills;
• Ability to manage multiple priorities while meeting deadlines;
• Demonstrated knowledge of accounts payable principles, financial controls, and general accounting practices;
• Strong interpersonal, written, and oral communication skills;
• Demonstrated problem-solving abilities and the capacity to work independently and as part of a team;
• Experience handling confidential financial information with discretion and professionalism.

Assets:

• Experience using OracleFIS;
• Experience working in a public sector or educational environment.
• We encourage applications from candidates who may not meet every qualification listed. If you believe your skills, experience, and potential would enable you to succeed in this role, we encourage you to apply.

Note: Please ensure the resume/application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided on the resume. We would like to thank all applicants for their interest, however only those who are selected for an interview will be contacted.

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