Purchasing Administrator

Job Description:

Purchasing Administrator

Permanent, Full-Time | ADL Water St. | Summerside, PE

Amalgamated Dairies Limited (ADL) is a producer-owned cooperative celebrated for its excellence in dairy processing and foodservice distribution across Prince Edward Island. For over 70 years, ADL has transformed fresh, local milk into high-quality dairy products, including milk, cheese, cream, butter, and canned milk. ADL serves both its own brands and valued partner labels across PEI and beyond.

Position Overview: 

The Purchasing Administrator provides day-to-day transactional and administrative support for ADL’s procurement function, with a focus on purchase order creation and tracking, maintaining accurate records, and coordinating routine follow-up with suppliers and internal departments.

The role supports the timely and accurate flow of procurement information and helps ensure materials and supplies required by ADL’s manufacturing operations are properly tracked throughout the purchasing process.

This position offers an opportunity to gain practical experience in procurement while developing knowledge of purchasing systems, supplier coordination, and manufacturing supply requirements.

Location: ADL Water St., 79 Water St., Summerside, PE

Key Responsibilities:

• Create and process purchase orders and change orders, ensuring information is complete and accurate.
• Track open purchase orders, supplier confirmations, delivery dates, and outstanding items.
• Follow up with suppliers and internal departments regarding order status and routine purchasing matters.
• Maintain accurate procurement records, supplier information, pricing, and purchasing data.
• Review purchasing documentation, identify discrepancies, and assist with follow-up as required.
• Assist with obtaining quotations and gathering supplier or product information to support purchasing activities.
• Support improvements to procurement processes, systems, and reporting.
• Develop working knowledge of ADL’s purchasing processes, systems, supplier requirements, and manufacturing needs through day-to-day procurement activities.
• Perform other related duties as required.

Qualifications:

• Post-secondary education in Business Administration, Supply Chain, Procurement, Accounting, or a related field is considered an asset.
• Previous experience in purchasing, administration, inventory, accounting, or a related environment is considered an asset.
• Strong attention to detail and commitment to accuracy.
• Strong organizational skills with the ability to manage multiple priorities and follow up on outstanding items.
• Strong written and verbal communication skills.
• Comfortable working with numbers, records, and detailed information.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to learn and follow purchasing processes, record-keeping requirements, and internal tracking tools.
• Strong interpersonal and problem-solving skills.
• Ability to work independently while collaborating effectively with internal departments and suppliers.

Compensation and Benefits:

• $21.00 – $24.00 / hour
• Comprehensive medical, dental, vision, life, and disability coverage
• Virtual Health access for convenient care when you need it.
• Retirement savings plan with employer contributions and expert financial guidance
• Paid Time Off, covering vacations and sick leave
• Personal Spending Account (PSA) to support health and well-being.
• Ongoing learning and development opportunities to support professional growth.
• Employee Assistance Program (EAP) providing confidential support for personal and work-related challenges.
• Employee discounts and exclusive ADL perks.
• The opportunity to be part of a respected, farmer-owned cooperative committed to supporting Prince Edward Island’s dairy industry.

Ready to join our team? Simply click the ‘Apply‘ button, be prepared to enter your details, attach your resume, and respond to a few questions.

Competition ends September 7, 2026

We thank all applicants for their interest, however only those selected for interviews will be contacted.

ADL is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.

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