Administrative Assistant

Job Description:

Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.

We’re looking for a detail-oriented, organized, and motivated Administrative Assistant (Float) to join our Charlottetown team in a permanent, full-time role. In this dynamic position, you will provide flexible support across multiple practice areas and teams, working closely with our lawyers and staff to ensure seamless day-to-day operations throughout the office.

Legal experience is an asset — but not a requirement. If you have a solid background in administration, a sharp eye for detail, and are comfortable working in a fast-paced, document-heavy environment, we’ll provide the training you need to succeed in the legal field.

 SUMMARY OF RESPONSIBILITIES:

• Preparing and formatting a wide range of documents and correspondence
• Managing large volumes of documents and using digital tools to organize emails and files efficiently
• Tracking deadlines, managing schedules, and helping the team stay on top of priorities
• Handling daily communications, including email, voicemail, and calendar management
• Maintaining accurate and well-organized client and administrative records

SKILLS AND QUALIFICATIONS:

• Proven history of administrative experience
• Strong organizational skills and attention to detail
• Comfort with technology and digital file management
• Ability to manage multiple priorities and meet deadlines
• Clear, professional communication skills — both written and verbal
• A proactive, team-focused attitude and a willingness to learn

Cox & Palmer offers a competitive compensation and benefits package, including:

• Comprehensive health, life, and disability insurance, fully paid by the firm
• Access to an Employee Assistance Program (EAP)
• Group RSP with a 4% employer match
• Annual health and fitness allowance

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