Victoria Playhouse
Job Summary:
Job Description:
The Operations Manager is a key leadership position responsible for overseeing the operations of Victoria Playhouse Inc. Reporting to the Board of Directors, the Operations Manager is responsible for facility operations, staffing, and program delivery for the theatre, including implementation of the strategic direction of the organization. Working closely with the Board, the Operations Manager develops and implements marketing and fundraising initiatives that support the organization’s programming and strategic objectives. In addition to strong leadership and community engagement skills, this position requires a strong passion for the arts and a working knowledge of administrative best practices.
Key Responsibilities
Operations Management
- Oversee the daily operations of the theatre, including facility management and maintenance. In collaboration with the Board, manage the organization’s budget, conduct financial planning, monitor revenues and expenditures, and provide financial updates as required.
- Collaborate with the Bookkeeper to ensure banking, payroll, and other financial documents are up-to-date.
- Support the Board by preparing and distributing documents, reports, and other communications that aid in their decision-making processes and oversight functions.
- Coordinate with the Board to implement operational policies and procedures as required to ensure the efficient and effective operation of the organization.
- Coordinate with the Rural Municipality of Victoria to maintain the theatre’s infrastructure and equipment.
- Recruit, hire, schedule, and directly manage the work of the organization’s employees, including production, front-of-house, and administrative staff, as well as volunteers; work in collaboration with the Artistic Planning Committee and/or Artistic Director as required.
- Foster a positive and inclusive environment that encourages collaboration and creativity.
Program Planning
- In collaboration with the Board, the Artistic Planning Committee and/or Artistic Director, implement the program plan for the theatre, assisting with selecting and scheduling productions.
- Coordinate programming logistics by initiating contracts with artists, technicians, and other professionals, and managing hospitality and compensation arrangements as outlined.
- Collaborate and communicate with artists regarding scheduling of rehearsals, load-in, and load-out times.
- Develop and support relationships with local artists and community members to promote and support the theatre’s artistic endeavors.
Stakeholder Engagement
- Serve as a liaison between the theatre and the community, including with patrons, private donors, business sponsors, government funders, and other local community organizations.
- With support from the Board, develop and implement fundraising initiatives, and research and prepare grant applications to support Victoria Playhouse’s mission and programming endeavours.
- Develop and implement marketing strategies to promote the theatre’s programming.
- Coordinate with the Board on the development and implementation of the theatre’s strategic plan, ensuring alignment with community needs and organizational goals.
- Represent Victoria Playhouse at community events, meetings, and other engagements.
Qualifications
- Post-secondary education in Arts, Business Administration, a related field, or equivalent practical experience.
- Strong leadership, organizational and management skills, with experience overseeing staff.
- Excellent communication and interpersonal skills, with the ability to build relationships with diverse stakeholders, including funders, patrons, community groups, and Board members.
- Experience in theatre operations and artistic programming, considered an asset.
- Financial acumen and experience in financial planning and managing budgets.
- Proficiency in Google and Microsoft Suites required; proficiency in Sage considered an asset.
- Passion for the arts and a commitment to promoting and supporting local theatre.
- Ability to work independently, prioritize tasks, and adapt in a fast-paced environment.
Working Conditions
- October through March: 20 hours per week, mostly flexible hours and location.
- April through September: Full-time (40 hours per week) scheduled hours mostly in-person in Victoria, PE.
- Evenings and weekends may be required, especially in the summer, based on theatre and Board schedule.