Office Assistant

Job Description:

Prince Edward Island Home and School Federation Inc.
Part-time Contract Opportunity

Mission Statement:
The Prince Edward Island Home and School Federation Inc. exists to promote the total well-being of children and the highest standards of education for each child in the province.  The Federation works in partnership with other organizations that foster this ideal.  The Federation encourages and, whenever possible, assists in the development of policies related particularly to quality education for each child and generally to the total well-being of children in Prince Edward Island.  https://peihsf.ca/about/

Our Vision:

To obtain the best for each child in Prince Edward Island.
To promote the welfare of all children and youth in this province.
To foster cooperation between parents and teachers so every Island child can reach their full potential.
To give parents an understanding of the school and its administration.
To be informed, constructive partners with educators.
To promote high standards of well-being in each child’s life.
To promote the care and protection of children and youth.
To promote affiliations with any organizations that concern themselves with the care and development of children and youth, in the home, school, and community
To obtain the best for each child according to their physical, mental, social, and spiritual needs.
To foster high ideals of citizenship and to promote through educational means, international goodwill, and peace.

Part-Time Contract Opportunity
The P.E.I. Home and School Federation seeks an organized Office Assistant to help engage with parents and educators in the life of Local Home and School Associations across P.E.I. This part-time position will assist the executive director with tasks related to planning an Annual General Meeting and other organizational activities that are vital in supporting and educating local Home and School communities about the Federation and P.E.I.’s education system.

This role requires good communication skills, proficiency in various office software, and the ability to manage multiple tasks efficiently. This person will understand P.E.I.’s education system, have experience with various office software and social media, organize and communicate in the volunteer sector, and be able to promote the Federation’s engagement messages to school communities across the Island.

Responsibilities:

• Perform duties including assisting in organizing an annual meeting & convention, filing, data entry, and maintaining organized records.
• Manage office communications (phone, writing memos, outgoing and incoming responses to clients).
• Utilize Google Suite (Drive, Docs, Forms, Email) for document creation, scheduling, and communication.
• Write and proofread documents for accuracy and clarity before distribution.
• Provide administrative support to team members as required to facilitate workflow.

Requirements:

• Cover letter and CV
• A high school diploma or equivalent, as well as additional qualifications in office administration, are a plus.
• Experience in an administrative role is preferred.
• Strong organizational skills
• Strong customer support skills with a friendly demeanor.
• Proofreading skills with attention to detail.
• Proficient in using Google Suite (Docs, Sheets, Forms, Email), Excel, and Word software.
• Ability to manage multiple tasks efficiently while maintaining organization.
• Strong verbal and written communication skills.

Wage = $17 – $20 per hour
Hours = 21 hours per week; biweekly pay period

Contract timeframe = 16 weeks

• The contract will begin Monday, January 13, 2025
• The contract will end on Friday, May 2, 2025

Ad Closing date = November 28, 2024

Apply Below by email to: info@peihsf.ca or post-mail to:
P.E.I. Home and School Federation P.O. Box 1012 Charlottetown PE C1A 7M4

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