Human Resource Assistant

Job Description:

Day to Day Duties & Responsibilities: 

• Welcome guests, residents, and staff by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintain office equipment and supplies.
• Processing incoming mail and emails.
• Providing clerical and administrative support.
• Compiling and updating employee records (electronic and paper copies)
• Maintain a documentation and filing system.
• Maintain employee and resident confidence and protect operations by keeping information confidential.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Other duties as required.

Recruitment and New Hire Duties: 

• Participate in recruitment efforts by identifying candidates, scheduling interviews, and assisting in the interview process.
• Ensure criminal record checks with vulnerable sectors and reference checks are completed before employee start dates.
• Posting job advertisements on various platforms as per organizational needs.
• Preparing new employee files, which includes collecting all employment and tax information and keeping them up to date.
• Orienting new employees to the organization which includes completing welcome package, tour of building and setting up designated log-ins.
• Serving as contact person for all new employee related HR questions within the HR Assistant’s scope.
• Oversee Immigration hiring.

Payroll/Scheduling Duties: 

• Ensuring vacation, sick and other requests are tracked and entered accordingly.
• Answer any payroll questions that employees may have.
• Adjusting employee punch times on payroll software.
• Investigate and resolve any discrepancies in payroll.
• Support supervisors with department scheduling needs.

Qualifications: 

• Diploma in Human Resources or considerable experience in HR role.
• Must have excellent interpersonal skills, over the phone and in person.
• Ability to work as a team member.
• Works well under pressure and meets tights deadlines.
• Organizational and time management skills.
• Meticulous attention to detail
• Ability to accurately follow instructions.

Working Environment:

• Days, evenings, every 2nd weekend and holidays required.
• Frequent interaction with residents, family members, and the public.

Additional Information: 

• Vaccination and inoculation required.
• Criminal Record Check.

Tagged as: 14102