Community Inclusions Ltd
Job Summary:
Job Description:
Job Title: Office Manager
The vision and goal of Community Inclusions Ltd. is to support the person with an intellectual disability in important life experiences including the following: Having a physical presence in the community; Being involved with community activities/groups; Having personal relationships and friends; Learning and developing skills and abilities; Making decisions – taking control; and being respected – having a good reputation.
Job Overview:
As the Office Manager, you will work directly with the Executive Director and administrative clerk to fulfill the financial duties & responsibilities along with overseeing and assisting with various administrative tasks for Community Inclusions Ltd. This full-time position will assist the HR Coordinator in payroll management and implementation of office management procedures.
The Office Manager will work as part of a management team.
Duties and responsibilities:
· Accounting Procedure/Financials & working in SAGE 50
· HST Remittances / CRA Payroll Surveys
· Monthly billing, reconciling bank statements, preparing monthly claims for Employment Counsellor (Skills PEI)
· Bi-weekly Training allowance payments
· Input of all invoices for residential supplies and groceries, supplies for bakery & café, repair &; maintenance, monthly bills (such as electricity, telephone, cable, security, etc.) &; processing payments.
· Supervise and monitor the work of the Administrative Clerk – provide all training & orientation.
· Assist in taking minutes for monthly Board, Executive and manager’s meetings, along with AGM.
· Fulfill applications for Government-funded programs such as Summer Jobs, Covid-19 Business-related forms, Employment Development Services, Skills PEI, etc.
· Assist with staff events/functions for payment/use of Staff Fund dollars.
· Input Daily Bakery Sales
· Input and process AccessAbility Supports invoices and payments. Various correspondence via email and phone with Access Ability workers regarding client service plans.
· Process monthly staff mileage, reimbursements, expenses, etc.
· Monitor bank account for pre-authorized payments, automatic withdrawals, bakery deposits, core funding, etc.
· Assist auditors and financial advisors throughout the year with inquiries and the yearly audit.
· Compile year-end budget projections.
· Complete client annual T4A submissions
· Invoicing
· Other duties as required
Education/Experience:
Completion of recognized diploma in accounting/office administration. Five to seven years experience in a related field.
An equivalent combination of education and experience may be considered.
Qualifications:
· Individual must have strong organizational skills and the ability to multi-task, excellent computer skills, experience working with a computerized accounting package, and be highly functional in preparing spreadsheets using Excel, Microsoft Office & Word documents.
· Current First Aid and CPR are an asset or must be willing to complete the training within the first three months of employment.
Requirements:
· Presentation of a satisfactory completed criminal record check is required.
· A valid Drivers License and have access to reliable transportation. This position may require travel between Community Inclusions properties.
Wage range: $39,000 – $46,800 annually