CHANCES Inc.
by CHANCES Inc.
Job Summary:
Job Description:
The role of this position is to provide main reception services and administrative support at CHANCES Family Health Clinic and CHANCES main office as required. This is a one-year maternity leave position.
Clinic Responsibilities:
- Greeting and welcoming health clinic patients;
- Preparing, maintaining and organizing health clinic client information while maintaining strict confidentiality;
- Provide clerical support to Nurse Practitioner;
- Gathering, assembling and maintaining required forms, reports and information on clients charts, including transcribing appropriate information into electronic medical records;
- Filing and retrieving documents; photocopying, faxing, and e-mailing of information as required;
- Maintaining and organizing general and client filing systems;
- Answering and screening telephone calls with speed, accuracy, efficiency, courteously and professionalism and using judgement in making appropriate referrals in consultation with the Nurse Practitioner;
- Providing information and explaining policies, procedures or regulations in response to inquiries using knowledge of the organization and its functions;
- Using various computer software applications including word processing and spreadsheets and electronic medical record systems;
- Maintaining, revising, and updating databases;
- Acquiring estimates and ordering or purchasing supplies and equipment for health clinic;
- Assisting with daily functioning of the clinic including specimen transport as needed
- Arranging for maintenance of equipment and upkeep of the practice as required;
- Maintaining and updating program statistics;
- Assisting with data collection for Health Clinic research.
General Administrative Responsibilities:
- As a member of the administrative team of CHANCES, assisting as needed with general administrative tasks.
- Covering phones/main reception when main receptionist out of office or on another line;
- Assisting with some organizational initiatives if able, ex: CHANCES Christmas Boxes.
- All other duties as required