Administrative Assistant

Job Description:

This opportunity is for a temporary maternity leave.

Administrative Assistant is a dynamic role that involves multitasking in a fast-paced medical clinic.  The successful candidate must be able to work in a team environment, pay attention to detail, and show initiative.  The ability to leave one task, quickly switch to another, them seamlessly return to the previous task is a necessity.

Efficiency and mindfulness are other necessary skills for this role, as clients must promptly be greeted, escorted to their room, and payments processed/appointments booked after their session.  Mindfulness is essential: a clients’ privacy must always be respected and remembering that you are interacting with persons who are going through rehabilitation is important.

Above all, being an effective communicator is the most important capability for success in this role, with in turn affects the success of the entire clinic.  You must be able to communicate effectively to the clients of the clinic, as well as your coworkers.

Job duties include, but are not limited to:

• booking appointments by telephone or in person using the computer system,
• billing patients and third-party payers,
• preparing and submitting medical reports to physicians, Workers Compensation Board, and motor vehicle insurance companies,
• monitoring accounts receivable,
• insurance submissions,
• daily reconciliations of accounts,
• respond promptly to mail and email,
• knowledge of products we sell
• laundry, light cleaning