Program & Admin Support Worker

Job Description:

Program & Admin Support Worker

Program & Admin Support Worker (Permanent)

Reporting to the Executive Director, the position’s responsibilities are as follows:

• Provide administrative support to the Executive Director, including assistance with regular reporting to funders and to the Board of Directors.
• Support the bookkeeping process using QuickBooks Desktop (training provided). Prepare and make all bank deposits.
• Reception duties – phone, emails, and walk-ins. Provide information in a professional manner and/or direct inquiries to the appropriate staff members.
• Maintain an effective and up-to-date filing system.
• Assist all staff in the planning, execution, and administration of Family Place’s programs, services, and special events.
• Order office supplies and maintain inventory.
• Support the team in delivering a variety of programs and services. Visit us here (https://www.familyplacepei.com/) to learn more about our programs and services.
• Support the team in program planning, implementation, and supervision of children both indoors and outdoors as part of our Reggio Kids Pre-K program (L4466) playgroups and family programs.
• Other duties as required by the Executive Director.

Personal Attributes:

• Must enjoy working with and supporting children and families.
• High degree of initiative, able to prioritize tasks and multiple activities while meeting deadlines.
• Motivated and eager to develop your knowledge base through continuous learning (formal and informal).
• Work effectively as a team player.
• Self-directed and able to work with minimal supervision.
• Excellent oral and written communication skills.
• Advanced inter and intrapersonal skills.
• Exceptional organizational skills.
• Reliable and participant-focused.

Formal Education/Training Required:

• Knowledge of family support principles (training is provided).
• Office Administration training or equivalent work experience (minimum 3-5 years).
• Experience working with non-profit organizations, bookkeeping, and/or accounting experience would be considered an asset.
• Demonstrated computer skills in a variety of software applications including MS Office, Google platform, and others.
• First Aid & CPR – or willingness to obtain.
• Food Safety Course– or willingness to obtain.
• Criminal record check & vulnerable record check.
• ECE certification levels (1, 2, 3, or supervisor) is an asset. Training opportunities for certification level 1 are available.
• Bookkeeping certificate or diploma is an asset. Experience using QuickBooks is an asset. Training will be provided for the right candidate.

How to Apply

• Qualified applicants should forward an electronic resume and cover letter to Family Place by email  or via email or snail mail to Family Place, 75 Central Street, Summerside, PE, C1N 3L2 attention: Laura Quinn Graham, Executive Director.
• No phone calls or walk-ins.
• Include a cover letter and up-to-date resume.
• Closing Date: September 9, 2022. Applications are being processed as they are received.

We appreciate all applications, however, due to the volume of applications, only those who are selected for an interview will be contacted.