Slemon Park Corporation
- Slemon Park
- $36,000-$40,000 per year
- Posted: October 20, 2020
- 37.5 hours per week
- Starts: As soon as possible
- Permanent
- Expires: November 12, 2020
- 1 Vacancy
- 179209
Job Description:
POSITION SUMMARY:
Slemon Park Corporation manages Slemon Park, a Business and Residential Community with a focus on Aerospace, Training, and Real Estate Development. The Executive Assistant is a key position responsible for administering executive and commercial leasing functions for the company, and providing direct administrative support for the President, VP Development and Controller.
PRINCIPAL RESPONSIBILITIES AND ACCOUNTABILITY:
Executive Assistant
Prepare correspondence and out-going communications from the President, VP and Controller
Receive correspondence and communications to the President, VP and Controller
Assist in maintaining the President’s appointments and meeting schedules
Maintain and manage all corporate level files and documentation
Attend to office subscriptions and circulate publications
Attend meetings and record minutes as required
Other duties as required, and in support of the President, VP and Controller
Office Administration
Prepare daily bank deposits
Prepare and maintain property tax files and spreadsheets
Collect and prepare materials necessary for insurance renewals
Assemble and distribute agenda documentation for Board of Directors meetings
Maintain Slemon Park employee and student data for Board of Directors reports
Commercial Leasing
Prepare monthly rent roll for commercial leases and update Spectra for changes to commercial leases.
Draft and then finalize leases, and ensure execution and distribution
Prepare and update commercial leasing memos/invoices for new leases and for annual cost of living and other changes in lease terms
Administer leases, monitoring special clauses, rate changes and renewal dates
Monitor and collect accounts receivable for commercial tenants
Maintain Spectra to accurately reflect tenant status
Administer Tenant Insurance documentation and request Insurance Certificates from tenants as required
POSITION SPECIFICATIONS:
Education and Training:
Post-secondary course in bookkeeping/accounting
Administrative assistant/Executive Assistance course
Training in spreadsheet applications
Experience:
Three to five years’ experience in office administration at a senior level
Experience providing support services to a Board of Directors would be preferred
Experience working with commercial leases is preferred
Accounting experience is strongly recommended
Skills and Knowledge:
Excellent written, oral and interpersonal and communication skills.
Proficiency in preparing reports for Board of Directors and recording minutes of meetings
Excellent organizational and planning skills required to balance daily competing demands and responsibilities
Analytical thinker, with an ability to prioritize and manage time
Able to work with a variety of personalities, and be a team player
Proficient in a variety of software programs including Word, Excel, PowerPoint and MS Publisher
WORKING CONDITIONS:
Scheduled working hours:
This is a full-time position. Flexible scheduling to support Board meetings and other administrative duties may be required
Physical, mental and visual:
This position requires ability to attend to details, ensuring documentation and reports are accurate and complete.