Executive Assistant

Job Description:

The Prince Edward Island Real Estate Association is seeking a self-motivated individual to fill the position of Executive Assistant. The Executive Assistant will work closely with the Executive Officer and the Board of Directors in fulfilling the mandate and strategic plan of the Association.

The Prince Edward Island Real Estate Association is a not for profit organization that represents 250 REALTORS® across the Province. With the delivery of MLS® services, pre licensing education, mandatory education, enforcement of the CREA REALTOR® Code, this is a busy and fast paced work environment.

Executive Assistant Responsibilities

1. Foster a cooperative work environment.
2. Assist the Executive Officer in fulfilling the strategic plan and goals of the Association.
3. Provide meeting support to Association committees and task forces – distribution of notices, agendas, and amendments to the PEIREA Bylaw, MLS® Rules and Regulations.
4. Prepare confidential correspondence and reports for Executive Officer.
5. Respond to member and public inquiries.
6. Plan and implement procedures and systems to maximize operating efficiency.
7. Make travel arrangements for Executive Officer and Directors. 
8. Assists with daily administrative operations of the office.
9. Complete other general assignments and/or special projects as assigned from time-to-time by the Executive Officer.

Competencies

1. Decisiveness:  the ability to make decisions based on analysis of the information presented in the face of ambiguous or conflicting situations.
2. Organization: the ability to handle more than one request/task at a time prioritize tasks/requests, and keep files in order and filed in a timely and organized manner.
3. Achievement Orientation:  the ability to achieve results and improve individual and organizational contribution.
4. Communication:  the ability to clearly present information through oral or written word.
5. Self-Confidence:  the belief in one’s own capability as expressed in increasingly challenging circumstances and confidence in one’s decisions or opinions.
6. Confidentiality/Privacy and Ethics:  ensures confidentiality and integrity in all personal and organizational practices.  Exhibits uncompromising integrity and commitment to the organization’s values, human resource principles and business conduct policies.  Builds trust and instills self-confidence in others through mutually respectful, ongoing communication.

Qualifications

Education: Successful completion of a post-secondary education in an Administrative or Business program, or equivalent years of experience (5 years minimum) in a senior administrative role.

Skills:

• Microsoft Office Suite-intermediate to advanced skills.
• Website management and social media experience.
• Clear, professional and personable language skills.
• Ability to prioritize and organize multiple projects.
• Ability to process information with speed and accuracy.
• Ability to professionally deal with unexpected demands.

Working Conditions

Must be able to work overtime as required and attend all special events during regular hours, weekends, and evenings.